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How to add a course member to a conference

When you create a BigBlueButton Conference, Canvas automatically creates an associated “access control list” (ACL) of course members that can access the conference and view its subsequent recordings. You can see members in the Attendees tab. When you first create a conference you have two choices
  1. Leave Invite all course members checked as default
  2. Un-check Invite all course members and choose specific members

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Leave Invite all course members checked

When left checked, Canvas will automatically add late enrolments to the BigBlueButton conference, ensuring those users can see the conference and subsequent recordings.
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The feature of automatic addition of late enrolments was added on February 28, 2026. Prior to that date, instructors had to manually “Sync Attendees” to add late enrolments. Now, that happens automatically.
To see the current list of course members, you can Edit the conference later on and you should see late enrolments automatically added.
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Un-check Invite all course members

When creating a BigBlueButton conference, if you un-check Invite all course members, you can individually add course members or sections.
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When unchecked, you can use the Course Members control to add specific Sections or Users to the conference.
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When you create a conference with a specific list of users, Canvas will not automatically add any late enrolments, you have to manually add them. You can manually add everyone in the conference by
  1. Editing the conference
  2. Selecting Attendees tab
  3. Check Invite all course members
  4. Select Save